Senior Office Administrator

The Kenya National Innovation Agency (KeNIA) is a State Corporation established under the Science, Technology and Innovation (STI) Act, No. 28 of 2013 under the Ministry of Education

Senior Office Administrator

• Job TypeFull Time
• QualificationDiploma
• Experience9 years
• LocationNairobi
• Job FieldAdministration / Secretarial 

Key Responsibilities / Duties / Tasks

• Taking oral dictation; Using e-office to research and process data;
• Attending to visitors/clients;
• Handling telephone calls;
• Handling customer inquiries and complaints;
• coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Ensuring security of office records, equipment and documents including classified materials;
• Ensuring security, integrity and confidentiality of information;
• Maintaining an up to date filing system in the office;
• Preparing responses to routine correspondence;
• Overseeing office protocol and etiquette;
• Guiding and supervising other office administrative services personnel;
• Maintaining office diary, appointments and travel itineraries;
• Coordinating schedules of meetings;
• Monitoring procedures for record keeping of correspondence and file movements;
• Supervising office cleanliness; and
• Establishing and monitoring procedures for record keeping of correspondence and file movements;

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Diploma in Administration/Business Management, or its equivalent qualification from a recognized Institution Diploma in Secretarial Studies from a recognized institution.

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 120 w.p.m.).
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
  • Business English III/Communications III.
  • Commerce II.
  • Office Practice II/Office Procedures.
  • Office Management III/Office Administration and Management III.
  • Secretarial Duties II;

Professional Qualifications / Membership to professional bodies

• N/A

Previous relevant work experience required.

• Served for a cumulative period of nine (9) years relevant work experience three (3) of which should have been in the grade of Assistant Office Administrator I or in a comparable position in the Public Service or private sector.

Functional Skills:

• Strategic capability
• Managerial skills
• Communication skills
• Leadership skills
• Team management skills
• Critical thinking and Decision making
• Problem solving skills.
• IT Proficiency skills
• Organizational skills
• Analytical skills

Behavioral Competencies/ Attributes:

• Interpersonal skills
• Adaptability and decisiveness
• Proactive, networking and negotiating skills.
• Detail oriented.
• Commitment to work
• Stress management skills.
• Integrity
• Emotional intelligence
• Confidentiality
• Ability to work in a multi-racial environment and appreciate other cultures

Innovation Officer

The Kenya National Innovation Agency (KeNIA) is a State Corporation established under the Science, Technology and Innovation (STI) Act, No. 28 of 2013 under the Ministry of Education

Senior Office Administrator

• Job TypeFull Time
• QualificationDiploma
• Experience9 years
• LocationNairobi
• Job FieldAdministration / Secretarial 

Key Responsibilities / Duties / Tasks

• Taking oral dictation; Using e-office to research and process data;
• Attending to visitors/clients;
• Handling telephone calls;
• Handling customer inquiries and complaints;
• coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Ensuring security of office records, equipment and documents including classified materials;
• Ensuring security, integrity and confidentiality of information;
• Maintaining an up to date filing system in the office;
• Preparing responses to routine correspondence;
• Overseeing office protocol and etiquette;
• Guiding and supervising other office administrative services personnel;
• Maintaining office diary, appointments and travel itineraries;
• Coordinating schedules of meetings;
• Monitoring procedures for record keeping of correspondence and file movements;
• Supervising office cleanliness; and
• Establishing and monitoring procedures for record keeping of correspondence and file movements;

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Diploma in Administration/Business Management, or its equivalent qualification from a recognized Institution Diploma in Secretarial Studies from a recognized institution.

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 120 w.p.m.).
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
  • Business English III/Communications III.
  • Commerce II.
  • Office Practice II/Office Procedures.
  • Office Management III/Office Administration and Management III.
  • Secretarial Duties II;

Professional Qualifications / Membership to professional bodies

• N/A

Previous relevant work experience required.

• Served for a cumulative period of nine (9) years relevant work experience three (3) of which should have been in the grade of Assistant Office Administrator I or in a comparable position in the Public Service or private sector.

Functional Skills:

• Strategic capability
• Managerial skills
• Communication skills
• Leadership skills
• Team management skills
• Critical thinking and Decision making
• Problem solving skills.
• IT Proficiency skills
• Organizational skills
• Analytical skills

Behavioral Competencies/ Attributes:

• Interpersonal skills
• Adaptability and decisiveness
• Proactive, networking and negotiating skills.
• Detail oriented.
• Commitment to work
• Stress management skills.
• Integrity
• Emotional intelligence
• Confidentiality
• Ability to work in a multi-racial environment and appreciate other cultures

Innovation Officer

PSC Jobs Kenya

Author

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