Project Coordinator - Community Engagement and Sponsorship Program (CESP)

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

AP Coordination and Accountability – 15%

Coordinate achievement of programmatic objectives; planning, implementation and review of progress/DIPs, budget Utilization and ensure managers approval and endorsement of all plans
Coordinate regular planning, accountability and follow up of key performance indicators and overall quality assurance matters
Coordinate and follow up external engagement, collaborations and advocacy matters
Represent the Area Manager in County engagement forum as may be delegated
Participate in County sector specific forum and at sub county and ward levels as will be appropriate.
Coordinate resource acquisition matters as agreed upon with the manager.
Coordinate capacity building as per approved (by Manager) plan
Coordinate Integrated Sponsorship planning and monitoring
Coordinating ADP office managements & logistics

Effective Community Engagement and Sponsorship Operations Planning and Implementation – 30%

Ensure Children meaningfully engaged in program activities
Community led Care and protection of children structures established and sustained.
Gift Notifications (GNs) are tracked, processed, closed at AP and NO and acknowledgement documentation sent to SO within the standard timeline as per the respective SO requirements.
Correspondences (SLs, ILs, queries, ELs etc) are tracked and processed within the standard time.
Facilitate production of sponsorship 2.0 products (Child Greeting Video (CGV), Child Special Moment Videos (CSMVs), Community Introductory Videos (YIVs) and Community Annual Photos (YAP)) as per guidelines/standards and timelines
Ensure RC level are maintained as per the AP plan
Ensure overage RC are dropped as per standards
Facilitate development of MOUs with LIs and timely funding of the LIs
RC are monitored within the standard timelines
Ensure CWB/case management issues are addressed as per standards
Facilitate timely implementation of birthday bounce backs and community gifts
Facilitate processing of APR and Christmas cards as per guidelines and timelines – ensure business processes are followed accordingly
Facilitate capturing of child and family participation and support
Facilitate children birth registration within the AP
Facilitate management of RC files
Ensure security of sponsor addresses/contacts
Facilitate effective management of RC death processes – timely reporting, development of detailed report, dropping of records, verbal autopsy
Facilitate effective sponsor/donor visits to the AP – ensure they sign child protection protocol and complete feedback questionnaire
Facilitate integration of child protection initiatives and take lead in case management – reporting of cases as per WV standards, follow for actions
Capacity assessment for LI conducted annually
Support roll out of new initiatives
Coordinate training & refresher courses and conduct regular monitoring to ensure that sponsorship standards and sponsorship business processes are adhered to in the AP/Local Institutions.
Facilitate coaching and mentoring to the AP sponsorship staff in order to attain better results in the sponsorship performance indictors/Dashboard.
Contextualize and adopt the use of training materials and methods which respond to local needs.
Prepare logistics for training events in a timely and cost effective manner.
Seek useful feedback from participants that will improve future capacity building.
Build capacity of partners effectively to collect monitoring data on CWB outcomes.

Quality Assurance, Monitoring& Evaluation and Reporting – 20%

Facilitate development of CESP project annual operating plan (AOP)
Ensure timely implementation of activities and budgets sustained at acceptable level
Facilitate DME processes – assessments, AP re/design, baselines, project monitoriEng/implementation, evaluations, , transition processes,
Facilitate learning, review and reflection forums and documentation of best practices/change stories
Generating quality reports – activity reports, monthly, quarterly, semi-annual and annual
Management of project management information system (horizon) – DIPs, ITTs, budgets and activity monitoring
Sharing of SSUI reports for management decision making
Support effective integration of Sponsorship operation interventions with other projects in the program.
Facilitate spiritual nurture of children in the AP
Support asset mapping against RC

Advocacy Engagement and Networking – 10%

Effective representation of WVK in Child rights stakeholder meetings at county and sub-county levels.
Facilitate community forums – for planning, joint monitoring
Participation in National/International Child rights days at county and sub-county level.
Provide information to inform fund raising initiatives at national level
Facilitate community members to advocate on child wellbeing issues to relevant stakeholders
Support advocacy initiatives in the AP

Resource Acquisition – 10%

Provide information to inform fund raising initiatives for education, gender, child protection and disability at all levels
Develop timely and accurate funding proposals in line with donor requirements and WVK standards in collaboration with ADP Manager and other sector specialists
Mobilize the community for community contribution for project interventions

Partnering for performance – 10%

Facilitate target setting for supervisees and LI as per WV guidelines
Conduct staff performance reviews as per WVK guidelines
Institute consequence management as per WVK P&C policies and procedures
Supporting supervisees personal development as appropriate

Others – 5%

Perform any other duty as may be assigned by supervisor or designee from time to time.
Participate and contribute in committees and task forces
Participate and lead devotions as appropriate

KNOWLDGE, SKILLS & ABILITIES

Bachelor’s degree in social sciences or related fields (Bachelor’s degree in Sociology, Psychology, Community development, Education, Community Health, Development Studies or any other related degree from a recognized University).
Master’s degree will be an added advantage.
Minimum 4 years’ experience in community development work which include Child Sponsorship Operations
Experience in Project Management including program design, implementation, monitoring and evaluation and reporting
At least 2 years’ experience in People Management/ Coordination
Knowledge of and experience working with the Government and community structures
Excellent communication, Networking and advocacy skills
Minimum 3 years of experience managing Child Sponsorship operations
Experience in managing sponsorship systems
Above average knowledge and experience in videography and photography.
Experience in working with and training local partners.
Understanding of a systems approach to child protection programming
Experience in implementing faith and development models and working with the church leaders
Demonstrate skills for relating and working with children.
Computer proficiency
Must be a committed Christian, able to stand above denominational and cultural diversity
Integrity and respect for various groups and individuals.
Ability to work with minimum supervision.
Photo grapy and videography skills

Applicant Types Accepted:Local Applicants Only

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